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Managed Print Service Provider for Printer Consumables

When you’re shopping for a printer, multifunction device or copier, you’ll inevitably need two key components to keep your equipment running smoothly – printer supplies and managed print service. Your printer supplies are the foundation of your printer’s operation and what enables it to print. Depending on how often you print, you may need to replace consumables such as toner or ink on a regular basis. Often, people buy printer toner and other printer supplies from big box retailers like Staples, Office Depot, or Amazon because they think it’s the easiest and cheapest option. but it is not the truth.

The benefits of working with a managed print service provider for your printer supplies and services

Then there is the need for printer repair services. Depending on what type of printing device (make/model) you have, what kind of problem you might be experiencing, and what kind of service you might need to get your device up and running again. Many times, people want to save money by buying the cheapest printer they can find online, but these types of printers often malfunction, causing many problems. Even if you have a high-quality printer, most people don’t consider printer service until their printer breaks down, and then they scramble to find where they can get it repaired.

What would you do if I told you that there is a comprehensive yet simple solution for your printer supplies and service needs that can benefit your business? Let’s talk about the advantages of working with a managed print service provider for your printer supplies and service needs.

What is a Managed Print Service Provider?

For starters, you might be wondering, what is a managed print service provider? Managed Print Services (MPS) is all about taking control of your printing fleet through a program that helps you streamline and manage everything related to the printing process, such as printouts, supplies delivery, support, repairs and billing. In short, it’s a comprehensive program from print suppliers like Parmetech that covers all your printer supplies (toner, waste toner, toner cartridges, etc.) and printer service for all of your organization’s printers, copiers and multifunction devices need .

There are three main areas of Managed Print Services:

  1. Device Optimization: We study your printing environment to determine the best combination of printers and multifunction devices for your business. We then work with you to design and implement this optimized state.
  2. Fleet Management: We keep your printing fleet up and running. By managing everything from toner replenishment to device configuration and security settings, we ensure your print fleet stays in compliance with your business policies.
  3. Print Management: We help you develop printing policies that control who can print, where and what can be printed through user authentication and content security.

5 Benefits of Working with a Managed Print Service Provider

Whether you have 1, 5, 10, 20, 50, or 100+ printing devices, partnering with a managed print service provider can have many benefits for your business. let’s see:

1. Cost saving

According to Printing Statistics 2023, 90% of North American businesses do not know how much they spend on printing each year and underestimate costs by as much as 40%. But printing is probably the third-highest business expense (after salaries and rent). There are several ways you can save your organization real money by partnering with a managed print service provider.

According to Gartner Group, you can reduce operating costs by as much as 30 percent by outsourcing your print management needs to an MPS provider. This comes from your MPS partner who can help you reduce printing-related expenses such as toner, streamline the printing process to reduce output waste, provide proactive maintenance to reduce downtime and costly service calls, optimize your printer fleet and save 25- 60% (average), and implement policy and cost control features such as print quotas and color restrictions to aid in accurate print budgeting and cost allocation.

2. Improve efficiency

Have you ever gone to print something only to receive an error message that the printer is out of toner? As a managed print service provider, we remotely monitor and manage your printer fleet. This ensures that consumables are ordered and replaced before they run out, reducing downtime and increasing productivity. We can also help implement document workflows to streamline the process. Users can quickly scan and/or share documents, which helps greatly reduce frustrating waiting times.

3. Enhanced security

By partnering with a managed print service provider, we can help your organization implement security measures to protect sensitive information and data. After all, it is estimated that the total cost of printing a data breach averages $400,000 per company. MPS providers can help you implement printer security measures such as implementing access controls to limit who can print and access sensitive documents, encrypting data during transmission and storage, rolling out regular software and firmware updates to address vulnerabilities, implementing network security measures such as firewalls ) network segmentation and monitoring and logging of printing activity to detect and respond to security incidents.

4. Improve sustainability

On average, an office worker prints 10,000 pages a year, or 27 pages per day. An estimated 17% of these pages are not used at all. If each employee printed just one less page per day, that would save over 9,000 sheets of paper per person per year and approximately 45 trees per person per year!

Working with a managed print service provider can reduce your environmental impact by implementing practices like double-sided printing to reduce paper usage, recycling supplies, and power management to help reduce supplies and energy consumption. We can also help you better develop and implement printing processes and policies to help reduce output waste.

5. Expertise and peace of mind

As a managed print service provider, our team of industry experts gives your organization access to over 40 years of printing technology expertise and experience. By working with an MPS partner from day one, we can get you on track to optimize printing and ensure that all of your printing processes align with your organization’s needs and goals. We also provide training and ongoing support for your staff to ensure users can maximize the efficiency and utilization of their printing equipment.

No matter the size of your business, ongoing managed support means we’re always there for you – both in your current state and as your company grows and grows. We provide you with ongoing support and a single point of contact for all your printing needs, giving you peace of mind knowing your printer is being properly maintained, so you can focus on what matters most – operating and growing your business .

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